Make your Outlook Inbox Colorful for differentiating To and CCed mails

Microsoft outlook has a feature called Automatic Formatting which lets you color items in Inbox by setting the Rule  ,making emails easier to view.

 

e.g. I receive 1000s of mails in my outlook Inbox in a day and I don't know which of them includes me in To with others, only myself in To or in CC list. Below tip can help you to set Color rule to easily identify.

 

Go to Tools à Organize

 

Click on Using Colors tab

 

 

Click on Automatic Formatting button at top right corner to customize the rule: click on Add to create a rule. E.g. in this case rule is created to view emails including myself in To list with other people (rule name-To with others).

 

 

Click on condition to define the rule and set the color. You can use different options in "Where I am" section. In this example used as "on the To line with other people".  Look for more options in other sections like More Choices and Advanced to streamline filtration criteria further.

 

 

 

Once rule is defined, click on Font section , to set color of all the emails as per rule .

 

                 

 

 

Click on OK to enable this formatting rule and it will change color of all existing emails accordingly.

 

Click on  button to come out of organizer tool.

 

This feature includes:

 

The formatting is not applied directly to the item and will be "lost" if you move the item to a new folder or change the view.

You can easily restore the colors by applying the view to the folder